Privacy Policy

Percival Equi respects your privacy and is committed to protecting your personal data.

This Privacy Policy explains how Percival Equi collects, uses, stores and protects personal information when you visit our website, contact us, use our services or otherwise interact with us.

It also explains your rights in relation to your personal data.

1. WHO WE ARE

Percival Equi provides specialist services to the equestrian industry, including:

  • equestrian recruitment and talent search;

  • professional education and training;

  • workplace relations support;

  • facilitated workplace conversations; and

  • mediation services.

For the purposes of applicable data protection law, Percival Equi is the data controller in respect of personal data for which it determines the purposes and means of processing.

Business: Percival Equi
Location: Ireland
Email: hello@percivalequi.com
Website: www.percivalequi.com

Where a particular service involves a different data-protection arrangement, this will be explained where appropriate.

2. DATA PROTECTION LAW

We process personal data in accordance with applicable data protection legislation, including the General Data Protection Regulation (EU) 2016/679 ("GDPR"), the Data Protection Act 2018 and other applicable Irish and European data protection and privacy legislation.

Where we operate or provide services internationally, additional local data protection requirements may also apply.

3. INFORMATION WE MAY COLLECT

Depending on how you interact with Percival Equi, we may collect and process information including:

Identity Information

Your name, title, date of birth where relevant and other identifying information.

Contact Information

Your email address, telephone number, postal address and other contact details.

Professional Information

Your employment history, professional experience, qualifications, skills, competition experience, references, CV, availability, career objectives and other information relevant to recruitment or professional development.

Employer Information

Information relating to an employer, professional yard, rider, owner, organisation, available position, employment requirements and recruitment preferences.

Education Information

Information relating to courses, workshops, training programmes, attendance, assessments where applicable and professional development.

Communications

Emails, telephone enquiries, messages, forms and other correspondence between you and Percival Equi.

Workplace Relations Information

Where you contact us in connection with workplace relations or mediation, we may receive information relating to a workplace situation, dispute, employment relationship or other individuals.

Such information may be particularly sensitive and will be handled with appropriate care and confidentiality.

Technical Information

When you use our website, certain technical information may be collected, including your IP address, browser type, device information, website activity and cookie information.

Please see our Cookie Policy for further information.

Financial and Transaction Information

Where you purchase or engage our services, we may process information relating to payments, invoices and transactions.

We do not ordinarily retain full payment-card information where payments are processed through an independent payment provider.

4. HOW WE COLLECT PERSONAL DATA

We may collect information:

  • directly from you;

  • through our website;

  • through candidate registration;

  • through recruitment enquiries;

  • through telephone, email or other correspondence;

  • during consultations;

  • when you attend training or events;

  • through professional networking;

  • from referees you have authorised us to contact;

  • from employers or prospective employers;

  • from recruitment partners or service providers;

  • from publicly available professional sources; and

  • where appropriate, from third parties involved in a workplace-relations matter.

Where we obtain personal information about you from another source rather than directly from you, we will handle that information in accordance with applicable data protection law.

5. WHY WE USE YOUR INFORMATION

We may process personal data for purposes including:

  • providing our services;

  • responding to enquiries;

  • registering and assessing recruitment candidates;

  • identifying potential employment opportunities;

  • matching candidates and employers;

  • introducing candidates to prospective employers;

  • communicating about recruitment opportunities;

  • verifying professional experience or references where appropriate;

  • managing employer relationships;

  • delivering education and training;

  • administering courses and events;

  • providing workplace-relations services;

  • providing mediation or facilitated conversations;

  • managing contracts, invoices and payments;

  • maintaining appropriate business and financial records;

  • operating and improving our website;

  • protecting the security of our systems;

  • establishing, exercising or defending legal claims;

  • complying with legal and regulatory obligations; and

  • sending marketing communications where permitted by law.

We will not use personal data for a purpose incompatible with the purpose for which it was collected unless permitted or required by law.

6. OUR LAWFUL BASES FOR PROCESSING

Depending on the circumstances, we may rely on one or more lawful bases.

Contract

Processing may be necessary to enter into or perform a contract with you.

Legitimate Interests

We may process information where necessary for legitimate business interests, including operating and developing Percival Equi, providing recruitment services, communicating with professional contacts, maintaining business relationships and protecting our business.

We consider whether those interests are overridden by your rights and interests before relying upon this basis.

Consent

In certain circumstances we may ask for your consent, for example for particular marketing activities or where consent is otherwise appropriate.

Where processing is based upon consent, you may withdraw that consent at any time.

Legal Obligation

We may process information where necessary to comply with a legal or regulatory obligation.

Legal Claims

Where applicable, information may be processed where necessary for the establishment, exercise or defence of legal claims.

Where special-category personal data is processed, we will ensure that an appropriate legal basis and additional condition under applicable data protection law exists.

7. RECRUITMENT DATA

Recruitment requires us to process more detailed professional information about candidates.

If you register as a candidate, we may use your information to:

  • assess your experience and suitability;

  • understand your career objectives;

  • identify potentially suitable roles;

  • communicate with you about opportunities;

  • discuss your profile with prospective employers where appropriate;

  • arrange interviews or introductions;

  • verify information and references where appropriate; and

  • support the recruitment process.

Please read our separate Candidate Privacy Notice for further information.

8. SHARING PERSONAL DATA

We do not sell personal data.

We may share information where reasonably necessary with:

  • prospective employers;

  • candidates;

  • professional advisers;

  • accountants;

  • legal advisers;

  • IT and website providers;

  • cloud and data-storage providers;

  • recruitment software providers;

  • payment providers;

  • training providers;

  • appropriately qualified specialists involved in education programmes; and

  • regulators, courts or public authorities where legally required.

Candidate information will not ordinarily be disclosed to a prospective employer without an appropriate basis for doing so and, where appropriate, discussion with the candidate.

We expect third-party service providers processing personal data on our behalf to protect that information appropriately and process it only in accordance with applicable requirements.

9. INTERNATIONAL TRANSFERS

Percival Equi may operate internationally and may work with candidates, employers and service providers outside the European Economic Area ("EEA").

This means personal information may in some circumstances be transferred internationally.

Where personal data is transferred outside the EEA, we will take appropriate steps required by applicable data protection law, which may include relying on an adequacy decision or appropriate contractual and organisational safeguards.

In the recruitment context, we will explain relevant international disclosures where appropriate.

10. HOW LONG WE KEEP INFORMATION

We retain personal data only for as long as reasonably necessary for the purposes for which it was collected and to meet legal, regulatory, accounting or reporting obligations.

Retention periods may differ depending upon the type of information and our relationship with you.

Candidate information may be retained while you remain registered with Percival Equi and for an appropriate period afterwards where there is a legitimate reason for doing so.

You may contact us if you no longer wish to remain within our candidate network.

Workplace-relations and mediation records may be subject to separate retention arrangements appropriate to the nature of those services.

Financial and contractual records may be retained for periods required by law.

We periodically review the personal data we hold and securely delete or anonymise information that is no longer required.

11. DATA SECURITY

We take reasonable technical and organisational measures designed to protect personal information from unauthorised access, disclosure, alteration, loss or destruction.

Access to personal data is limited to people who reasonably require access for legitimate professional purposes.

No electronic transmission or storage system can be guaranteed to be completely secure, and users should take appropriate care when transmitting sensitive information electronically.

12. YOUR DATA PROTECTION RIGHTS

Subject to applicable law and certain exceptions, you may have rights including:

  • the right to be informed about how your information is processed;

  • the right to access personal data we hold about you;

  • the right to request correction of inaccurate information;

  • the right to request erasure in certain circumstances;

  • the right to request restriction of processing;

  • the right to object to certain processing;

  • the right to data portability in certain circumstances;

  • the right to withdraw consent where processing is based upon consent; and

  • rights relating to certain automated decision-making.

These rights are not absolute and may be subject to exemptions under applicable law.

To exercise a data-protection right, contact: hello@percivalequi.com

We may need to verify your identity before processing a request.

13. AUTOMATED DECISION-MAKING

Percival Equi does not intend to make recruitment decisions about candidates solely through automated decision-making that produces legal or similarly significant effects.

Technology may be used to assist with administration, organisation or candidate searches, but our recruitment approach is intended to remain human-led.

If this changes materially, this Privacy Policy will be updated as required.

14. MARKETING

We may contact you about Percival Equi services, events, opportunities or professional information where permitted by law.

Where consent is required, we will obtain it.

You may unsubscribe from marketing communications at any time by using the unsubscribe facility provided or contacting us directly.

Opting out of marketing will not prevent us from sending communications necessary to provide services you have requested.

15. THIRD-PARTY WEBSITES

Our website may contain links to third-party websites.

Percival Equi is not responsible for the privacy practices or content of websites operated by third parties.

We encourage you to review their privacy information before providing personal data.

16. CHILDREN

Percival Equi's services are primarily intended for adults and professional equestrian organisations.

Where services may involve individuals under 18, appropriate additional safeguards and, where required, parental or guardian involvement will be considered.

Our website is not intended to knowingly collect unnecessary personal information from children.

17. COMPLAINTS

If you have concerns about how Percival Equi processes your personal data, we encourage you to contact us first so that we can try to address your concern.

You also have the right to lodge a complaint with the relevant supervisory authority.

In Ireland, the supervisory authority is the Data Protection Commission.

18. CHANGES TO THIS POLICY

We may update this Privacy Policy periodically to reflect changes to our services, technology, business practices or legal obligations.

The current version will be published on our website with the date on which it was last updated.

19. CONTACT

For questions concerning privacy or data protection, contact:

Percival Equi
Email: hello@percivalequi.com